Conference Room Guidelines

1.Food & Beverages – Food and beverages may be served in the room you have reserved;however, they must be removed immediately upon the conclusion of your event. You are responsible for your own catering arrangements. The large conference room has a kitchenette available; the small conference room does not. The kitchenette consists of: counter-top space, a sink, and six outlets. The Foundation does not provide: plates, cups, napkins, utensils, ice, a refrigerator, coffee pots, coffee, creamer, sugar, etc. for either room. Written permission must be granted by the Lincoln Community Foundation for an organization to bring alcohol into the building. Red wine is not permitted.

2.Room Set-up – If you have reserved a conference room, it is your responsibility to set up the tables and chairs in the desired setting and return the room to its original state immediately after use. This includes switching out tables if you opt to use round ones. A laminated diagram is posted in the conference room for you to reference showing the original layout of the room. Available for use:

Large Conference Room
Tables

  • Two, 7’ rectangular fliptop rolling tables
  • Sixteen, 5’ rectangular fliptop rolling tables
  • Extra fliptop rolling tables are located in the kitchen area

Chairs

  • 64 cushioned chairs, black
  • 50 cushioned chairs, teal (ask for access)

Other

  • Wooden podium (no microphone)
  • White board; must be cleaned after use (white board markers not provided)


Small Conference Room
Table

  • One rectangular table

Chairs

  • 10 rolling chairs

Other

  • White board; must be cleaned after use (white board markers not provided)

3.Technology – Limited technology is provided in each conference room. The Foundation does not provide AV services. Available for use:

Large Conference Room

  • Wireless Internet – secured access, search for network: lcf, password is LCFDlcfd215!
  • Ceiling-mounted projector
  • Drop-down projector HDMI screen (65” x 116”)
  • A telephone jack located in center floor and on the west wall for conference calls (for participants needing to call in for a conference call, you will need to provide your own conference call phone, dial 402 474-2363)

Small Conference Room

  • Wireless Internet
  • A telephone jack for conference calls.
  • A 39- inch flat-screen television for video use

If you will be using the projector in the large conference room, you must check out the projector cord (HDMI or VGA) from the Lincoln Community Foundation office. The Foundation does not provide laptops, conference phones, TVs, etc. If you are planning to use a Dell brand laptop, please be aware that some Dell’s have difficulties functioning with the conference room projector. Please plan extra time to test your Dell with the equipment. Instructions for the projector are provided. Please follow them carefully.

Organizations using the conference rooms are welcome to test their technology to ensure working properly prior to the meeting date. Please inform the Lincoln Community Foundation office when making your reservation if you would like to arrange a time to test technology equipment. Lincoln Community Foundation does not provide technology support for organizations using the conference rooms.

4.Signage - Meeting signs may be posted next to the elevators on the first floor to notify guests of your event and its location. Two sign holders are available; each holds an 8.5” h x 11” w sign. There is also one sign holder next to the large conference room and small conference room main doors. Each holds an 11” h x 8.5” w sign. The Lincoln Community Foundation does not provide signage for your event.

5.Hours – Regular building hours are 8:30 a.m. – 5:00 p.m., Monday – Thursday and 8:30 a.m. - 3 p.m., Friday. You may schedule an event outside of these hours; however, you will be responsible for opening and closing the building. You must check out a key card from the Foundation prior to your event to unlock the building (the Foundation will not unlock it). You will be responsible for standing at the front door and letting guests in. A name and number must be provided for checkout and must be returned promptly, or a $25 fee will be charged for replacement.

6.Clean-up – You are responsible for the general clean-up of the room you reserve. If the trash needs to be emptied, or other clean-up is needed, please notify the Lincoln Community Foundation. 

7.Damages – If there are damages that occur while using a conference room, the organization using it will be held responsible.

8.Emergency Information – Tornado or Fire – In the unfortunate event that LCF experiences an emergency while you are using the conference room, follow these instructions:

  • Fire: Exit by the staircases at either end of the building (north or south), do not use the elevator. Handicapped individuals plus one other individual from their group should remain with the individual on the landings in the stairwell until emergency personnel arrive to assist.
  • Tornado: Exit by the staircases to the basement floor. Handicapped individuals may exit by the elevator to the basement level. Leave the stairwell entirely to enter the basement level. Do not remain in the stairwell. If unable to reach the stairwell and the basement, the bathrooms on each floor are a tornado shelter.

9.Housekeeping – Bathrooms are located on each floor behind the elevators. Drinking fountains are also on each floor behind the elevators.